Team scheduling and leave without the chaos
Work schedules, leave requests, employee directory and clients, all in one system accessible from browser and phone.
One system for small and medium businesses
SAPP is a tool for companies who want to stop managing their team by email and spreadsheets. You plan the work schedule and see it live, split by department; employees submit leave requests online and know instantly whether they were approved; and client data stays up to date and accessible to the whole team from browser and phone. Everyone sees only what they have access to.
Employees
Records, roles, departments and permissions
Schedule
Job planning, drive time and a live view
Leave
Requests, approvals, balances and calendar
Clients
Company database, contacts and locations
Your team's schedule always at hand
A weekly drag-and-drop calendar
You plan jobs by dragging them into place. Drive-to and drive-back time is counted automatically in the daily work-hours summary.
- A weekly view for the whole team, broken down by day and hour
- Filter by employee, client, status and priority
- Schedule changes update live for everyone logged in
Assign a client and a company car
Every job is linked to a client and to the vehicle the employee will use to get there.
- You pick a client from the database, and the location and contact details fill in automatically
- You assign a company car and see its availability for the chosen time slot
- The system warns you when that same car is already booked for another job
Assign employees and track your team's workload
You assign one or several employees to a single job, and the system watches their availability.
- Each employee's availability is checked automatically for the chosen time slot
- Field employees see their own schedule on the dashboard and start and finish the job right there
- They add costs and attachments directly on the job they are working on
Leave under control from request to approval
For the employee submit a request in a few clicks
No emails, no paper forms.
- See how many leave days you have left
- Choose the leave type (annual, on-demand, occasional and more)
- Get notified when your request is processed
- View your full request history
For managers and owners approve right away
The system notifies you when something needs a decision.
- One view of all team requests with filtering by status and date
- Calendar see who is on leave and when
- Download a leave report with one click
Leave types and rules
Define which leave types apply in your company and on what terms.
- Create custom types (e.g. paternity, training, unpaid)
- Set how many days are available and whether unused days carry over
- Each type has its own colour clear in the calendar
Year-end day recalculation
At year end the system helps update leave balances for the whole team.
- Preview how many days each employee will receive before you apply anything
- Apply with one click for selected employees
- Filter who is ready for recalculation
Everything about your team in one place
- Add an employee they immediately receive an email with system access
- Assign departments with managers and positions
- Set permissions by dragging employees between roles
- Password reset and account deactivation without involving IT
- Each employee edits their own profile data
Client database accessible to the whole team
- Search by name or tax number data fills automatically from the company registry
- Client addresses and locations shown on an interactive map
- Contact persons on the client side
- Labels for grouping and filtering
More capabilities
Form submissions
One inbox for website enquiries with filtering, archive and spreadsheet export.
Company settings
Company data, mailbox, email signatures and integration keys.
Activity logs
Full change history who, what and when was done in the system.
Why SAPP?
Access matched to role
Managers see only their department. Employees see only their own data.
5 interface languages
Polish, English, German, French and Ukrainian.
Real-time notifications
A new leave request or approval you find out immediately.
Want to know more?
Write to us and we will be happy to tell you about the system and help you get it running in your company.
Contact us